Collaborative software is a revolutionary solution that allows you to collaborate with other parties, no matter how far apart you are from each other. Also, based on statistics, these programs help increase your company’s productivity by almost 30%, but their use can carry rewards as well as risks. Indeed, under certain conditions, collaboration programs can carry security risks, and this article will tell you exactly how that can happen and what to do about it.
Benefits and Risks of Using Collaborative Software
Of course, using collaborative software has its advantages, it is a more modern and efficient method of collaboration, it is also less costly and can save you valuable time. However, without proper protection, various kinds of threats can arise, after which such applications quickly depreciate.
One such threat is internal. This is a security threat that occurs within the company itself, as attackers can hide among employees or former employees or even people in higher positions. They are very difficult to detect before they have done damage, which is why protection issues should be given special attention.
Common Causes of Hacks and Data Leaks
One of the perks of collaboration apps is their ability to keep parties connected at any distance, but if you don’t protect online communication, it can be a loophole for cybercriminals.
Today, the average cost after a company data breach is $4 million, and most often it is due to human error and insider threat, so it is worth training your employees in the proper use of modern technology to avoid this fate.
Common Gaps in Collaboration Information Management Strategies
As technology advances, so do the risks of using it, so while app developers are working to build protection against external threats, you should take care and make sure your employees and partners know the necessary privacy policies.
Below we’ll highlight the top risks associated with using collaboration platforms:
- Credential theft, weak passwords – Employee negligence can often be used against the company. Employees may share their account password with unreliable sources or mistakenly send sensitive data to an unknown user
- Malicious insiders -these hackers are infiltrating your company, studying your activity, and waiting for the moment of error, these hackers can be detected by monitoring functions provided by virtual data rooms such as diliroom.fr.
- Unreliable sources for file exchange – external methods of file exchange are very vulnerable, thus, the use of email for business purposes is strongly discouraged. It can also expose you to viruses or ransomware.
How do you prevent data leaks using sharing tools?
Virtual data rooms can be a unique solution to your problem. These spaces are designed for advanced data and user management, have collaboration tools and secure document sharing. Their high level of security is evident in their extensive data leak protection capabilities with the following features:
- Security Certificates – attest to compliance with all international security standards
- Data encryption -encrypts data during storage and exchange and prevents data leakage
- Watermarks – helps control the data, shows who used the documents and for what purpose
- Detailed permissions – allows forbidding any user to view, copy, print, upload or download the document
- Monitoring features – let you see what any user has done within your space and document, and help you detect insider threats